Patiala District Court Stenographer Grade-III Recruitment 2026

The Office of the District and Sessions Judge, Patiala has released an important recruitment notification for aspiring stenographers across Punjab. This adhoc recruitment offers 20 positions for Stenographer Grade-III with an attractive monthly salary and opportunities for candidates from various reserved categories including General, SC, BC/OBC, Ex-Servicemen, and PwBD categories.

This recruitment is particularly significant for graduates with shorthand and typing skills looking to start their career in the judicial services. The positions are being filled on an adhoc basis for six months initially, with the possibility of regularization by the High Court of Punjab and Haryana. Candidates who possess strong computer proficiency along with stenography skills will find this opportunity ideal for entering government service.

Working as a stenographer in the judicial department offers job security, professional growth, and the chance to contribute to the justice delivery system in Punjab. The role involves taking dictation, transcribing legal documents, and maintaining court records, making it a critical support function in the judiciary.

Organization and Recruitment Details

This recruitment is being conducted by the District and Sessions Judge office in Patiala to address the immediate requirement of stenographic staff. The adhoc nature means candidates will initially serve for six months or until regular appointments are made by the Honorable High Court, whichever comes first. It’s important to understand that while these are temporary positions, they provide valuable experience in judicial administration and may lead to permanent opportunities.

Important Dates

Candidates are strongly advised to submit their applications well before the deadline. The last date is 17th February 2026 by 5:00 PM, and applications received after this time will be rejected without consideration. Since applications must be sent by post or submitted in person, factor in postal delays if you’re mailing your application. It’s recommended to apply at least 3-4 days before the deadline to avoid last-minute complications.

The exact dates for the English Shorthand and Transcription Test as well as the Spreadsheet Test will be uploaded on the official website later. Candidates must regularly check the official website at https://patiala.dcourts.gov.in to stay updated about test schedules.

Application Fee

The official notification does not explicitly mention any application fee structure. However, candidates are advised to check the official advertisement carefully and contact the office if clarification is needed. In many Punjab government recruitments for court positions, there may be nominal fees or exemptions for certain categories.

Since no payment mode details are provided in the notification, applicants should prepare their applications according to the prescribed format and submit them either by post or in person at the District and Sessions Judge office in Patiala.

Age Limit

The age calculation will be done as on 1st January 2026. This means if you were born on or after 2nd January 1989 and on or before 1st January 2008, you fall within the age bracket for general category candidates. Age relaxation for reserved categories will be provided as per the instructions of the Honorable High Court of Punjab and Haryana as well as Punjab Government norms.

To calculate your exact age, count the number of completed years, months, and days between your date of birth and 1st January 2026. For example, if you were born on 15th March 1995, your age as on 1st January 2026 would be 30 years, 9 months, and 17 days. Make sure to fill this information accurately in the application form.

Eligibility Criteria

Candidates must hold a graduate degree in any discipline from a recognized university. The key technical requirements include proficiency in English shorthand at a speed of 80 words per minute and the ability to transcribe the dictation on a computer at 20 words per minute. Additionally, candidates must be proficient in computer operations, specifically in word processing software like MS Word and spreadsheet applications like MS Excel.

Common eligibility mistakes to avoid include applying with a diploma instead of a degree, not having adequate shorthand speed, or lacking computer proficiency certificates. Ensure you can actually perform shorthand at the required speed, as you will be tested during the selection process.

Vacancy Details

The vacancy distribution shows a balanced approach with opportunities across multiple categories. With only 20 total positions and multiple reserved categories, the competition will be moderate to high depending on the category you belong to. General category candidates have 3 direct positions plus EWS reserved seats, while women candidates have dedicated positions in several categories.

An important note from the notification states that if no suitable candidate is found from a reserved category, those positions may be offered to general category candidates as per prevailing rules. The number of vacancies may also increase or decrease based on administrative requirements.

Selection Process

The selection process for Patiala District Court Stenographer Grade-III Recruitment 2026 consists of multiple stages designed to assess both stenographic skills and computer proficiency.

Stage 1: Application Screening

All submitted applications will be screened based on eligibility criteria. Only candidates who meet the educational qualifications, age limits, and document requirements will be shortlisted for the skill tests.

Stage 2: English Shorthand and Transcription Test

Candidates will take dictation in English shorthand at a speed of 80 words per minute for 10 minutes. They must then transcribe the same on a computer by typing at a minimum speed of 20 words per minute. This is a qualifying test carrying 10 marks. Candidates who make more than 12 percent mistakes will not qualify. Accuracy is crucial in this test.

Stage 3: Spreadsheet Test

This test evaluates the candidate’s proficiency in spreadsheet applications like MS Excel. Candidates must secure at least 40 percent marks (4 out of 10 marks) to qualify. The test will assess basic to intermediate spreadsheet operations including data entry, formulas, and formatting.

Stage 4: Document Verification

Shortlisted candidates will be called for document verification where they must present original certificates including educational qualifications, date of birth proof, category certificates, and identity proof.

Preparation Tips: Practice English shorthand daily to maintain speed and accuracy. Use standard shorthand dictation passages for practice. For typing, focus on accuracy first, then build speed. Familiarize yourself with MS Excel functions, formulas, and common spreadsheet operations. Bring original documents on the test day as photocopies alone will not be accepted.

Salary and Pay Scale

The fixed monthly salary of Rs. 29,200 is quite competitive for adhoc positions in the judicial department. This amount is based on recent government notifications and High Court directions. While the notification mentions this is subject to the outcome of a Special Leave Petition, candidates selected will receive at least this amount.

In addition to the basic pay, stenographers in government service typically receive allowances such as Dearness Allowance (DA), House Rent Allowance (HRA), and Travel Allowance (TA) as per government norms. The in-hand salary after deductions could be approximately Rs. 26,000 to Rs. 28,000 depending on allowances and deductions.

Career growth prospects include regularization of service through High Court recruitment, promotions to higher grades, and annual increments. Working in the judicial system also provides job security, pension benefits, and opportunities for skill development in legal administration.

How to Apply for Patiala Stenographer Recruitment 2026

Follow these steps carefully to complete your application for the Stenographer Grade-III position:

Step 1: Download the Application Form

Visit the official website https://patiala.dcourts.gov.in and navigate to the Recruitments section under Notices. Download the prescribed proforma for Stenographer Grade-III (Adhoc Basis). You can also collect the form directly from the District and Sessions Judge office in Patiala.

Step 2: Fill the Application Form

Fill the application form neatly in CAPITAL LETTERS only. Provide complete and accurate information including your name, father’s/husband’s name, permanent and correspondence addresses, date of birth, age as on 01.01.2026, degree details, nationality, category, contact number, and email ID. Any incomplete or incorrect information may lead to rejection.

Step 3: Paste Photograph

Paste one recent passport-size photograph in the designated space on the application form. The photograph should be attested by a gazetted officer or notary.

Step 4: Attach Required Documents

Attach attested copies of the following documents: date of birth proof (10th certificate), educational qualification certificates (graduation degree and mark sheets), category certificate (if applying under reserved category), Aadhar card or other identity proof, experience certificate (if any), and Punjabi language proficiency proof if applicable.

Step 5: Complete the Declaration

Read the declaration at the end of the form carefully. Sign and date it after ensuring all information provided is correct and true to the best of your knowledge.

Step 6: Prepare the Envelope

If sending by post, place the completed application form with all attachments in an envelope. Superscribe the envelope clearly with “APPLICATION FOR THE POST OF STENOGRAPHER GRADE-III ON ADHOC BASIS” in bold letters.

Step 7: Submit the Application

Send the application by registered post or speed post to: Office of the District & Sessions Judge, Patiala. Alternatively, you can submit it in person at the office before 5:00 PM on 17th February 2026. Keep the receipt/acknowledgment for future reference.

Application Checklist:

• Application form filled in capital letters
• Recent passport-size photograph pasted and attested
• Date of birth proof attached
• Graduation degree and mark sheets attached
• Category certificate attached (if applicable)
• Identity proof (Aadhar/DL/Voter ID) attached
• All documents properly attested
• Contact number and email ID mentioned
• Declaration signed and dated
• Envelope properly superscribed (if posting)

Common Errors to Avoid: Not filling the form in capital letters, providing wrong or incomplete contact details, missing the deadline due to postal delay, not attesting documents properly, applying for wrong category, not mentioning age correctly as on 01.01.2026, and forgetting to sign the declaration.

Important Instructions for Candidates

Expert Tips for Patiala Stenographer Recruitment 2026

1. Start Your Shorthand Practice Immediately

The 80 WPM shorthand speed requirement is demanding. Begin practicing daily with English dictation passages. Focus on building both speed and accuracy. Record yourself speaking passages and practice taking dictation to simulate test conditions.

2. Improve Your Typing Speed on Computer

While 20 WPM for transcription seems manageable, you’ll need to type accurately while reading your shorthand notes. Practice transcribing your shorthand on computer to get comfortable with the process. Use online typing tools to improve speed.

3. Master Spreadsheet Basics

Since the spreadsheet test requires 40 percent marks to qualify, spend time learning MS Excel fundamentals. Focus on data entry, basic formulas (SUM, AVERAGE, COUNT), cell formatting, and simple calculations. Practice creating tables and charts.

4. Apply Early to Avoid Last-Minute Rush

Don’t wait until the last day to submit your application. Aim to send your application by 12th or 13th February 2026 to account for any postal delays or document issues. Early submission also gives you peace of mind.

5. Prepare Documents in Advance

Get all required documents attested well before the deadline. Visit a gazetted officer or notary to get your certificates attested. Organize documents in a folder so they’re ready when needed for application and later for document verification.

6. Double-Check Your Category Selection

Many candidates make mistakes in category selection. Ensure you tick only one category that you actually belong to. If you’re claiming reserved category benefits, make sure you have a valid category certificate issued by a competent authority.

7. Maintain a Professional Email and Phone Number

All future communications will be through the contact details you provide. Use an active email address that you check regularly. Ensure your mobile number is always reachable and avoid changing it during the recruitment process.

8. Stay Updated Through Official Channels

Bookmark the official website https://patiala.dcourts.gov.in and check it at least twice a week for updates about test dates and results. Don’t rely solely on third-party websites or WhatsApp groups for information.

9. Understand the Qualifying Nature of Tests

Both the shorthand test and spreadsheet test are qualifying in nature. This means you need to meet minimum standards rather than compete for marks. Focus on meeting the requirements rather than trying to score very high marks.

10. Keep Backup Plans Ready

Since these are adhoc positions for six months initially, continue applying for other opportunities as well. Use this position as a stepping stone to gain experience in government service while preparing for regular positions announced by the High Court.

Frequently Asked Questions (FAQs)

1. What is the last date to apply for Patiala Stenographer Recruitment 2026?

The last date to submit applications is 17th February 2026 (Tuesday) by 5:00 PM. Applications received after this deadline will be summarily rejected.

2. Is this a permanent or temporary position?

This is an adhoc appointment initially for six months or until regular appointments are made by the Honorable High Court of Punjab and Haryana, whichever is earlier. There may be possibilities of regularization through proper High Court recruitment processes.

3. What is the monthly salary for this position?

The monthly salary is Rs. 29,200 per month as per government notifications. This is subject to the outcome of the Special Leave Petition preferred by the State of Punjab. Additional allowances may apply as per government rules.

4. What is the age limit for general category candidates?

For general category candidates, the minimum age is 18 years and maximum age is 37 years as on 1st January 2026. Age relaxation is available for reserved categories as per Punjab Government and High Court instructions.

5. What educational qualification is required?

Candidates must have a Bachelor’s degree (B.A. or B.Sc.) or equivalent from a recognized university. Along with this, proficiency in English shorthand at 80 WPM, computer typing at 20 WPM, and knowledge of word processing and spreadsheets is mandatory.

6. Do I need to know Punjabi language for this post?

The notification does not specifically mention Punjabi as a mandatory requirement for the Stenographer post, unlike the Clerk position. However, knowledge of Punjabi may be beneficial for working in Punjab courts.

7. How will the selection be done?

Selection involves application screening, English Shorthand and Transcription Test (80 WPM dictation and 20 WPM typing), Spreadsheet Test (minimum 40 percent marks required), and document verification for shortlisted candidates.

8. What is the qualifying criteria for the shorthand test?

Candidates must not commit more than 12 percent mistakes in the shorthand and transcription test. The test is of qualifying nature carrying 10 marks with 10 minutes duration. Accuracy is crucial for qualification.

9. Can I apply for multiple categories?

No, you can tick only one category in the application form that you actually belong to. Applying for multiple categories or wrong category may lead to disqualification.

10. Where can I download the application form?

The prescribed application form is available on the official website https://patiala.dcourts.gov.in under the Recruitments section in Notices. You can also collect it directly from the District and Sessions Judge office in Patiala.

11. How should I send my application?

Applications can be sent by registered post or speed post in an envelope superscribed with “APPLICATION FOR THE POST OF STENOGRAPHER GRADE-III ON ADHOC BASIS” or submitted in person at the District and Sessions Judge office, Patiala.

12. Will I get TA/DA for appearing in the test?

No, candidates will not receive any Travel Allowance (TA) or Dearness Allowance (DA) for appearing in the selection tests. You must bear your own expenses for traveling and accommodation.